Rotary District 6190
District Assembly Business Meeting May 20, 2006
The Business Meeting of Rotary District 6190 was held at the District Assembly on May 20, 2006 at the Rapides Foundation Building in Alexandria, LA.
The meeting was conducted by Ron Camp, AG from the West Monroe Club. A roll call of the Club President Elects was conducted. Only the Club President Elects are able to vote on the budget being presented. Eight President Elects were present representing these clubs:
- Alexandria Rebecca Morris
- Bunkie Cynthia Poret
- Ferriday Hugh Bateman
- Leesville Beverly Blount
- Shreveport Charlotta Nordyke
- South Alexandria Warren Bilotta
- South Shreveport Sam Silverblatt
- West Monroe Dave Wilson
2006-2007 Budget
The 2006-2007 proposed budget was presented by incoming District Treasurer Lou Bangma, PDG. DGE Ron Burton indicated that the budget was distributed prior to the meeting for review by those present. He further noted that the budget is very similar to last years budget. Informal discussion was held and these comments were offered:
The line item of $1.00 per capita for Council on Legislation (COL) has also been included on prior budgets but it has not been needed yet. These funds are held in savings and there needs to be a vote to remove this from savings to have the funds available to use for those expenses.
This years budget contains only $1 per capita for District Conference Registration rather than the $2 per capita as in prior years because DGE Burton does not plan a large District Conference for 2006-2007.
An expense item for GSE with New Orleans trip is shown as $800. In the past, the GSE teams have been taken to New Orleans but the funds have been borrowed from other budget items. This year, the amount is being included as an expense under GSE.
The postage expense is up to reflect the increase in postage.
Web site maintenance is increased in order to make enhancements to the District web site.
A question was raised about the $37.50 charge for District Assembly. DGE Burton said that the amount is an average cost but the clubs are not necessarily going to be billed for that amount.
There is no dues increase. It will remain $19.25 per capita. It was pointed out that there was an error in the final item on the budget showing the amounts to be billed to the clubs on 07/01/06 and 01/01/07. The amounts should be $9.75and $9.50. That correction will be made.
The District Simplified Grant figure of $7,820 is low as more funds will be available for 2006-2007. Treasurer Elect Lou Bangma pointed out that the figure will be what it is, since it is an income that will automatically go out as an expense for the same amount. District Governor Bob Molloy said that the fund will be $11,000+ and that the budget should be amended to include the exact amount.
Charlotta Nordyke then moved to adopt the budget as amended showing (1) the correction in the amount for the Per Capital Dues being billed on 01/01/07 and (2) the exact amount for the District Simplified Grants. Rebecca Morris provided the second to this motion. The motion carried unanimously.
2011 International Convention:
Jane Molloy PDG reported that Bob Molloy, Wayne Gates and Ron Burton are on a hosting committee with District 6200 to assist with planning for the International Convention in New Orleans in the year 2011. In order to assist in the funding for the Convention, a District in northern Mississippi has made a sizeable financial commitment and District 6200 south of us has raised $50,000 through assessments. Our District needs to consider making a per capita assessment in order to help with the hosting of the Convention. The local host committee must raise $200,000 in order to guarantee the Convention will be held in New Orleans.
Discussion was held regarding adding a $1 per capita optional assessment to the District dues. This could accumulate through an optional assessment for several years and we could make a commitment similar to the other Districts although it will be less money. David Bellew of the South Shreveport Club pointed out that our District dues are much less than other Districts as it is. PDG Marguerite Constantine suggested that if the voting delegates wanted to make a motion that they might include the wording that this would be an optional contribution like the Heifer contribution was a few years ago. Charlotta Nordyke of the Shreveport Club felt that she might have difficulty getting her club members to contribute without knowing exactly where the $1 would be spent. Jane Molloy suggested that the money would be spent hosting a function, or parade float or something similar. Marguerite Constantine provided a history of the situation. During her year as District Governor, the New Orleans District bid on hosting the International Convention. District 6190 was asked to participate as a co-host and supporter. At the time, they did not ask for money but other districts that were invited began collecting a per capita assessment at that time.
Sidney Seegers PDG of the Monroe Club suggested that each club should consider asking for voluntary contributions. Hugh Bateman of the Ferriday Club spoke in favor of asking for a voluntary contribution from club members. Several present felt that the DGE should request that the clubs be assessed on a voluntary basis. Kevin Broussard AG of the Pineville Club felt there should be some consideration given to what happens to the funds in the event that they were not used for the New Orleans International Convention and this should be formally decided.
There was no further business. Charlotta Nordyke of the Shreveport Club moved to close the meeting. After a second by Dave Wilson of the West Monroe Club, the meeting was adjourned.
Respectfully Submitted,
Judy Bellew
District Secretary 2006-2007
May 26, 2006
